Virtual Office Vienna: How It Works

A virtual office in Vienna gives you a real business address with full mail handling, without renting office space, from 49 euros per month plus VAT (as of October 2026). At 1010 Works the address is Seitenstettengasse 5/37 in Vienna's first district: you use it for company registration and your imprint, while your mail is received on site and, depending on the plan, scanned without limits or forwarded EU-wide. Here is how it works in practice.

What is a virtual office?

A virtual office is a physical business address plus mail service, minus the rented office space. It covers what an office does for you legally and administratively: an address you can enter in the Firmenbuch (the Austrian company register) and show in your imprint, and a staffed location where your business mail arrives and gets processed. What it deliberately leaves out are the square metres you would otherwise pay for with rent, deposit and operating costs.

The word real matters. A virtual office at 1010 Works is not a PO box but an actual location between Schwedenplatz and Hoher Markt, where business addresses have been operated since 2015.

How does mail handling work in a virtual office?

Your mail is accepted at the address, and you decide how it reaches you: self-pickup, scanning or forwarding. Pickup is available Monday to Sunday, so you are not tied to office hours.

From the Plus plan onwards, every incoming item is scanned, with no limit on the number of scans. You see each letter online and decide what happens next. From Plus we also forward originals anywhere in the EU on request, and with Premium to the rest of Europe too, postage included, so your mail reaches you outside Austria as well.

For official mail, the rules are precise: in the Premium plan, 1010 Works collects RSa and RSb registered letters for you from the post office with a postal power of attorney on file. Only items marked “Nicht an Postbevollmächtigte” (not to be handed to authorised representatives) are delivered by the post to you in person exclusively.

What does a virtual office in Vienna cost?

A virtual office at 1010 Works costs 49 to 149 euros per month plus VAT, depending on the level of mail handling:

• Basic: 59 euros per month, or 49 euros with annual billing. Address, mail acceptance and pickup seven days a week.
• Plus: 89 euros per month, or 79 euros with annual billing. Adds unlimited mail scanning and EU-wide forwarding on request, postage included.
• Premium: 149 euros per month, or 129 euros with annual billing. Adds forwarding to the rest of Europe, collection of RSa and RSb letters with postal power of attorney and 4 hours of meeting room use per month.

With monthly billing every plan is cancellable monthly; with annual billing the notice period is one month to the end of the contract year, and annual billing saves 120 to 240 euros per year depending on the plan. The full comparison is on the pricing page.

Who is a virtual office for?

A virtual office suits anyone who needs a professional Vienna address without a daily office: founders in the formation phase, solo entrepreneurs working from home, remote-first teams and international companies establishing a presence in Austria.

Three common scenarios: you are forming an Austrian company and do not want your home address in the public register and imprint. You work location-independently and need someone to reliably receive and scan your mail. Or your company is based abroad and needs a reachable Vienna address with forwarding to wherever you are.

What are the limits of a virtual office?

A virtual office does not replace a workplace. If you need a desk regularly, combine the address with coworking in Vienna's first district at the same location, with digital access and a meeting room. For client meetings, the Premium plan already includes 4 hours of meeting room use per month.

The RSa point deserves repeating because it is often misrepresented: RSa letters can be delegated with a postal power of attorney too. The only exception are items marked “Nicht an Postbevollmächtigte” (not to be handed to authorised representatives).

Conclusion

A virtual office in Vienna costs from 49 euros per month plus VAT and gives you a real first-district address with mail acceptance, optional unlimited scanning and EU-wide forwarding from the Plus plan, and forwarding to the rest of Europe plus collection of RSa and RSb letters via postal power of attorney in the Premium plan. Pickup is possible Monday to Sunday, and with monthly billing every plan is cancellable monthly.

See all details and order online on our virtual office in Vienna page. Your address is ready in minutes, no lease and no deposit required.